The idea
An AI chief of staff that keeps working after you stop typing
An AI chief of staff is an assistant you hand responsibilities to, the way you would with a good chief of staff or executive assistant. Bumblebee keeps one running conversation with you, works in the background between messages, and comes back with results, decisions that need you, and the odd well-timed suggestion. It asks before it sends, moves or changes anything.
Bumblebee is in a closed alpha. Sign in with your email; if you are not invited yet, you join the waitlist and we write when a place opens.
How it works
- 01
Tell it what you look after
Say it the way you would to a person: "keep my inbox under control", "make sure nothing from the board slips". It reads back what it will do before it starts.
- 02
It works while you are elsewhere
Background work runs on its own task card under your message. During working hours it also checks your inbox, calendar and promises on a regular rhythm.
- 03
It comes back when it matters
Results arrive as replies to the request that started them. Anything that needs your say comes as one card with the whole plan on it.
What is an AI chief of staff?
An AI chief of staff is software that takes on the ongoing work a human chief of staff or executive assistant would: watching the inbox, preparing meetings, tracking what was promised, and following up. You delegate it in plain language and it keeps going after the conversation ends.
Bumblebee is built for senior people who already delegate to other people and have no interest in setting up software. You sign in, give your assistant a name, connect Google, and start handing things over. There are no settings to learn first.
How is it different from a chatbot?
A chatbot answers when you ask and forgets the job once it has replied. Bumblebee keeps responsibilities and tasks that outlive the reply. Ask for something in the background and a task card appears under your message, shows what stage it is at, and posts the result as a reply to your original request, with where the information came from.
It also starts conversations, carefully. If you said on Tuesday that you would send the CFO revised numbers by Friday, it reminds you on Thursday morning and offers to start on them. Each interruption has to earn its place: there is a daily limit (three by default), quiet hours, and nothing pings you mid-meeting unless it is urgent.
Why is there only one conversation?
Because that is how working with one assistant feels. Everything you say on your laptop, your phone or by voice lands in the same thread, so there is no "new chat" and no wondering which window you asked in.
A long thread stays easy to use. You can search it, jump to a day or a topic, and open any task or file at the message that started it. Results, reminders, briefs and approval cards all appear in the same place.
When does it ask for permission?
It asks before anything reaches other people or changes your accounts: sending an email, moving a meeting, unsubscribing, cleaning up your inbox. It asks once, for the whole plan. "Send these four routine replies" is one card with every email shown in full, and you can untick any of them.
Reading is different. Within the access you grant, it reads freely so it can be useful. After you have approved the same narrow kind of action three times, it offers to stop asking for that one thing. You can also set rules in your own words, like "always ask before emailing anyone outside the company", and see them in Settings.
What does it do on its own?
On weekdays between 8:00 and 19:00 your time, it runs a read-only check every 30 to 90 minutes, more often on a busy day. It looks for replies you owe, people waiting on you, calendar clashes, promises coming due and anything you asked it to watch. What it finds becomes a suggestion, held for your next brief if it can wait.
Activity shows what it did on its own each week, every suggestion it made or kept to itself, and why. One switch, "Pause everything you do on your own", stops routines, briefs and suggestions until you turn it back on. Your own requests and reminders keep working.
What it won't do, or doesn't do yet
- By default it won't send, move or delete anything without a card you approve, and only a rule you add in Settings changes that. It never buys anything: payments always stay with you.
- It connects to Google only for now (Gmail, Google Calendar, Contacts and Drive). Outlook and Microsoft 365 are not supported yet.
- It works from what you tell it and what is in your connected accounts. It does not listen to or record your meetings.
- Up to three pieces of background work run at once for each person; more wait their turn.
- Bumblebee is in a closed alpha, so access is by invitation for now.
Questions people ask
What is the difference between an AI chief of staff and an AI executive assistant?
Very little. People use both names for an assistant that handles email, meetings, follow-ups and errands for a busy executive. We say chief of staff because Bumblebee takes on ongoing responsibilities and comes back with what needs you, which goes beyond managing a calendar.
Do I need to set it up?
No. Sign-up takes about five minutes: you name your assistant, pick how it looks and sounds, and say what you are working on. Connecting Google is one button under Connections, which lists in plain words what it can see and do.
Will it send emails without asking me?
Not unless you allow it. By default every email it sends is shown to you in full on an approval card first, and you get ten seconds to undo after you approve. If you later want it to handle one narrow kind of email on its own, you can allow that, and you can take it back in Settings.
How does it decide when to interrupt me?
It weighs how important and urgent something is against how often it has already interrupted you that day, and it learns from what you accept or turn down. By default it interrupts at most three times a day, holds the rest for your brief, and waits until your meetings end.
Can it work while I am offline?
Yes. Background work, routines and the regular checks run on our side, so your laptop can be closed. Results wait in the conversation, and with notifications on, a finished result reaches your phone or desktop.
Who is it for?
CEOs and other executives with full calendars and busy inboxes, VPs and directors who report up and chase their teams, and senior managers who spend their days coordinating people. None of it needs technical knowledge.
Updated
It also does
- AI email assistantBumblebee reads your Gmail, tells you what needs you, writes replies in your style into Drafts, and by default sends nothing until you approve it on one card.
- AI meeting prepAbout 30 minutes before a meeting, Bumblebee sends a brief: who is coming, your last exchanges, what is still open, the files involved and points to have ready.
- Morning briefBumblebee writes a morning brief at the time you choose: your meetings, emails waiting on you, promises due and what can wait. Plus routines and reminders.
- Memory you can seeBumblebee remembers your people, projects and promises. A Memory page shows every fact and its source, and you can edit, forget or pause it.
Hand it the first thing on your list.
Sign in, give your assistant a name and tell it what you're working on. It takes about five minutes.
Bumblebee is in a closed alpha. Sign in with your email; if you are not invited yet, you join the waitlist and we write when a place opens.