Meetings
Walk into every meeting already briefed
About 30 minutes before a meeting with someone from outside your company, Bumblebee posts a short brief. It covers who is coming and who they are, your last exchanges with them, what is still open on either side, the files involved, and three to five points to have ready. You do not have to ask for it.
Bumblebee is in a closed alpha. Sign in with your email; if you are not invited yet, you join the waitlist and we write when a place opens.
How it works
- 01
It reads your calendar ahead
Every meeting in the next 26 hours with someone outside your company, or someone you work with closely, gets a prep planned.
- 02
It gathers what you already have
Your emails and meetings with each person, the promises between you, the attachments you have exchanged and your files about their company.
- 03
The brief arrives before you leave
About 30 minutes before the start, as one card in your conversation, with a note on where each point came from.
What is in a meeting brief?
A meeting brief lists each person attending, what Bumblebee knows about them and when you last spoke. It shows your last three email threads with them, anything still open (promises either way, a reply you owe, a question nobody answered) and the files involved. It ends with three to five points to have ready.
Everything in the brief comes from your own email, calendar and what you have told your assistant. Words written by other people, such as an invitation or an email, are marked as theirs, so you can tell their claims from your notes.
Which meetings get a brief?
Meetings with anyone outside your company get one, and so do meetings with the people you work with most closely. Someone counts as outside when their email address is on a different domain from yours, or is a personal address.
Meeting rooms and shared calendars are ignored, so a room booking does not get a brief. If you have a standing internal meeting with people you rarely talk to, it will not get one.
What if the meeting moves or is cancelled?
The prep follows the meeting. If it moves, the brief is planned again for the new time, and an earlier brief is marked out of date. If it is cancelled or you decline, the prep stops and the brief says so.
If an email arrives while the brief is being written, the brief uses the material as it now stands.
Can I ask follow-up questions about a brief?
Yes. Every brief has "Ask about this", and you can also just type "what did Tom say about the discount?". The brief is part of your conversation, so your assistant knows what you mean.
For a longer view of one company, ask "tell me about our relationship with Acme". You get a card with the people there, the latest emails and meetings, what is open and the files, linked to a full page.
What it won't do, or doesn't do yet
- It prepares you from what is already in your Google account and conversation. It does not research people on the web before each meeting.
- It does not join, record or transcribe the meeting.
- Internal meetings only get a brief when they include someone you work with closely.
- Google Calendar only for now. Outlook calendars are not supported yet.
Questions people ask
How early does the brief arrive?
About 30 minutes before the meeting starts, as a card in your conversation. It is put together a little earlier, so it reflects your inbox as of then.
Do I need to ask for a brief?
No. Once your Google calendar is connected, meetings that qualify get one automatically. You can turn these suggestions down, or tell your assistant you want fewer of them.
Where does the information come from?
From your Gmail, your Google Calendar, your contacts, files in your Bumblebee library and what you have told your assistant. Each brief shows what it was built from.
Does it work for meetings with people inside my company?
Only with the people you work with most closely, judged from how often you email and meet them. Other internal meetings do not get a brief.
Can it help after the meeting too?
Yes. When the meeting ends it offers to draft a recap with the action items, and keeps track of what you agreed to do. See AI meeting follow-up.
What if something in the brief is wrong?
Tell your assistant and it will correct what it remembers. You can also see, edit or forget any fact on the Memory page, and anything built from a forgotten fact is taken back.
Updated
It also does
- AI meeting follow-upWhen a meeting ends, Bumblebee drafts the recap in your Gmail Drafts, keeps the action items as promises, and nudges you when someone has gone quiet.
- Morning briefBumblebee writes a morning brief at the time you choose: your meetings, emails waiting on you, promises due and what can wait. Plus routines and reminders.
- AI email assistantBumblebee reads your Gmail, tells you what needs you, writes replies in your style into Drafts, and by default sends nothing until you approve it on one card.
Hand it the first thing on your list.
Sign in, give your assistant a name and tell it what you're working on. It takes about five minutes.
Bumblebee is in a closed alpha. Sign in with your email; if you are not invited yet, you join the waitlist and we write when a place opens.